To complete the PTU payroll CFDI in Mexico, you must assume some criteria that must be met. You must know and be up-to-date to keep all your company’s tax obligations current.

The SAT makes permanent changes in digital presentations, and the requirements are changing at the same time. For this reason, we are going to tell you precisely what must be done to comply with the requirements to prepare the PTU payroll effectively.

How to prepare the PTU payroll?

The first thing to consider when preparing your company’s PTU payroll is that it must be done on a different payroll than the usual salary. This is because it must make apart from the ordinary payroll since it is a periodic payment.

The PTU or Workers’ Participation in Profit Sharing is a unique payment you must make to your workers. Because it is special? Because you’re giving them a share of the company’s profits.

It is a stimulus or incentive for employees to try to grow the company’s performance. Naturally, therefore, they participate in the benefits of this. But on the other hand, it is how a company shows its social side and desire to comply with the law.

If it has billed more than MXN 300,000 in a year, it is considered to have had good revenue. The law provides that the company can distribute said income among its workers. For this reason, it is a differentiated payment with its requirements.

Requirements to take into account

Tax receipts, in general, have a series of requirements to fulfill. As they must prepare separately, there is a guide to complete the PTU payroll CFDI. It indicates the conditions that must consider when preparing said payroll. Let’s see what they are:

1. CFDI requirements together with those of the SAT (Tax Management Service) complement: both must consider together.

2. Class or type of payroll: «E» for being «Extraordinary.»

3. Dates: the payroll payment date must be determined (specify when the employer pays), the initial payment date, and the final payment date (in both cases, it can coincide with the date the worker receives the payment. Also, may be different considering the sequence, initial and final).

4. Number of days paid: establish the days the worker is paid. It cannot be left at zero. It can be set to 1, if it is complex to specify.

5. Form of payment: determine how the worker is paid.

6. Bank: specify which bank will make the payment.

7. Currency: the Mexican peso must be established as the payment currency.

8. Total deductions and perceptions: it must specify what was received and the deductions made. 

9. Periodicity of payment: establish as «other» periodicity.

10. Payment on time: this payment must be made on time every year

So far, we have shown you the minimum requirements to complete the PTU payroll CFDI. We already mentioned that the SAT constantly updates its needs and electronic forms. In addition to considering the above, you should pay attention to the following incorporated in version 4.0 for preparing the CFDI. We’ll tell you then.

What does version 4.0 introduce regarding CFDI?

Since 2022, when this reform is carried out, more data is incorporated into the CFDIIn addition. It forces taxpayers and companies to modify their electronic invoicing as well. To be up-to-date, comply with tax obligations, and not have inconveniences to operate, it is necessary for the company to do the following:

• Have a billing software provider that is attentive to changes and updates the system managed by the company.
• The billing system must be able to perform new validations and cancellations.
• The system must allow the incorporation of data such as the address, name, and tax regime of the issuer and recipient of the voucher.

It means that the provider has to be as flexible as the permanent changes of SAT and its updates require. Naturally, technology must accompany this matter.

You already know the requirements to consider in the PTU payroll CFDI. However, turning to experts will avoid mistakes and waste time. The professionals at PCP Consultores can advise you so that you can comply with your tax obligations without problems. So ask them and optimize your resources and times!